If you run a small business, then it may be difficult to get external help like most public and large corporations do. One area where small businesses might need help is email security. In this article, we have highlighted a few tips which you can use to protect your business emails, even if you cannot afford external IT help.
Here are five cybersecurity tips for small businesses that can help you protect your email:
VPNs, virtual private networks, are used when individuals want to browse privately and anonymously on the internet. If you have employees or vendors who will be accessing your business emails from outside the office using unprotected WiFi services or public WiFi, they should use a VPN to hide their activity. This is advantageous for small business security because it helps prevent breaches from leaked data caused by the use of unsecured internet infrastructure.
2. Strong Passwords
Passwords are used to protect your email from intruders who try to break in. You must use a password that cannot be easily cracked. Some email providers recommend that you use a mixture of upper and lowercase letters, numbers, and symbols to create a sturdy and impenetrable password.
Information that is sent over the internet, like messages, photos, videos, and emails, can be encrypted. Information that is not encrypted can be intercepted and the information can be stolen. You should invest in low-cost encryption tools that can be used while sending sensitive information over email.
4. Two-Factor Authentication
Two-factor authentication is a process where you attach a trusted number to your email account, generating a code that is required to log in to your email account. This is a security system designed to protect your account in the event intruders gain access to your email password and try to get into your account. Without this unique password, they will be unable to access your account. To further improve security, ensure the phone number isn’t easily accessible.
5. Avoid Suspicious Emails (Phishing)
Hackers will sometimes send out malicious email messages resembling legitimate companies in a bid to get you or your staff to click on harmful links. These links could allow them to gain access to your emails, bank account information, or any other credible information they need to steal from you. Train your staff to recognize suspicious emails that promise them rewards if they click on a link.
Is It Dangerous to Share Your Email Id with Social Sites?
Social media platforms may ask for your email id to connect you with friends. However, there have been privacy-related lawsuits against many of these platforms. So, it is better to avoid sharing your email login credentials with such sites.
There are numerous ways bad actors can gain access to your small business emails but these useful tips will help keep you safe from harm. Identifying cybercrime and stopping hackers before they can breach your system is of the utmost importance. Talk to the team members at Abatelli Group, Inc. to find out how we can help protect your business from potential cyber-attacks. With reliable commercial insurance, we can help your business’s future. Contact us today to get started.
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